![]() ![]() I also show how the Outline View and Levels can give a preview of a ToC and catch heading issues. Once selected you get a contextual Tab just for Outline functions – this is where you can also split up a large word doc into Chapters/Sub and Master. It’s just a standard view function part of the Word Ribbon under the View Tab.I guess a little hidden gem as not many are aware of it but I use it all the time to catch ToC errors before creating oneĪvailable in all versions of Word since I can remember…even before the ribbon! You can use Outline View to create or edit headings, adjust heading levels, and rearrange the content until everything is right where you want it. When you have a complex document to organize, Outline View ( View > Outline) helps you focus on its structure. NOT use descriptive phrases – screen reading software identifies images, so do not use phrases such as "image of." or "graphic of.".Who knew about Outline View? I didn’t – but Dave did! This follows up from last week’s tip on Styles:Ĭreate A Document Outline In Outline View.NOT be redundant – do not provide information that is in the surrounding text. ![]() Succinct – a few words are usually enough a short sentence or two is sometimes appropriate.Accurate and equivalent – present the content or function as the image.Provide an alternative in the surrounding text.įor complex images like charts, you will often need to provide succinct "Alt text" plus a table or lengthier text alternative near the image.You can add "Alt text" text to Pictures, Shapes, Charts, SmartArt, and (in Office 365) Icons and 3D Models. Use the "Alt text" functionality in Word.There are two ways to provide alt text in Word documents: This information will be presented to a screen reader user when they encounter the image. If an image presents content or has a function, you must provide an equivalent alternative text for this image. You should not skip heading levels, such as using a Heading 4 after a Heading 2 with no Heading 3 between the two. A Heading 4 is a sub-section of the Heading 3, and so on.A Heading 3 is a sub-section of the Heading 2.A Heading 2 is a major section heading.There is generally just one Heading 1 per document, although it is possible to have more than one (e.g., a journal where each article is a Heading 1). A Heading 1 is the document title or a main content heading. ![]() Heading levels should represent the structure of the document. These Font styles will provide visual headings but not the document structure needed for navigation by assistive technology users is missing. Unfortunately, it is a common practice to create a "heading" by highlighting the text and applying a different font, a larger font size, bold formatting, etc. However, this only works if Word's Heading styles are used. For example, screen reader users can access a list of all headings in the document, jump from heading to heading, or even navigate by heading levels (e.g., all second-level headings). ![]() Screen reader users can also navigate Word documents by headings. When encountering a lengthy Word document, sighted users often scroll and look for headings to get an idea of its structure and content. A good heading structure is often the most important accessibility consideration in Word documents. ![]()
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